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EzyConn
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3 processes for translation & interpretation · 0 complete

Interpretation and translation enquiries, captured properly.We route the job. We do not translate it.

EzyConn asks the ten questions a quote actually needs, reads the language pair back so a typo does not cost a day, books interpreting assignments at the length they take, and sorts questions about work already in progress to the person looking after it.

The limit, up front: EzyConn captures and routes the job. It does not translate or interpret.

The problem

What an agency’s inbox is really full of

Four situations that need answering and need no judgement at all. Every one of them is somebody being interrupted, or a customer going somewhere else.

  1. 01

    "How much to translate this?" arrives with two words in it

    Then four emails to establish the pair, the material, the volume, whether it has to be certified and by when. By the third the client has asked somebody else, who answered on the first.

  2. 02

    The typo that costs a day

    The pair typed the wrong way round, or Portuguese for Brazil recorded as Portugal. Nobody catches it until a project manager opens the job on Tuesday, and by then the client is not at their desk.

  3. 03

    "Any news on my translation?"

    The second-largest source of messages after new enquiries, and the one that interrupts project managers all day. Nobody can answer it without opening the file — and nobody should answer it with a guessed delivery date.

  4. 04

    Interpreting is booked by phone because it has to close in one exchange

    Always the same five questions — which pair, by phone or video or in person, how long, when, and where. Always asked of somebody who is already on another call.

A loose pile of passports and travel documents from several countries on grey cloth

Real enquiries

What arrives, and what happens to it.

One of these ends in a booked assignment. The other two end with a person holding a complete specification — which is the honest outcome, because pricing a translation is not something the platform can do.

  • How much to translate a birth certificate from Spanish into English? It’s for a visa application.

    Full specification captured, including who wants it certified

  • We need our website localised into French and German — who do I talk to?

    Named, scoped and passed to a person to quote

  • I need a Polish interpreter for a two-hour meeting on the 12th.

    Real openings offered for a two-hour assignment, booked

  • Any news on the file I sent last Thursday?

    Named as a progress chase, passed to the project manager

  • Can you subtitle a 40-minute video into Portuguese?

    Captured as a media job with volume and deadline

The processes

Three processes, built for translation & interpretation.

Each one is published with its status. Complete means every step runs. Available with a limit means it runs and something named is missing — and the name of the missing thing is on this page and on the process page.

Every industry runs on the same handful of shapes carrying different data, which is why a new trade is a configuration change rather than a rebuild. Browse the whole catalogue.

The outcome

What a finished job looks like.

Either an interpreting assignment in the diary at the length that kind of assignment takes — or a specification complete enough that whoever picks it up can price it without writing back.

TR-03

Appointment bookedinterpreting assignment — book the session

These are the starting labels and lengths. You replace all of them with your own, and the times offered are computed from yours.

Telephone interpreting — up to 30 minutes
30 min
Video interpreting — up to an hour
1 hr
In-person interpreting — up to two hours
2 hrs
In-person interpreting — half day
4 hrs

TR-01 · TR-02

Enquiry captured and routed

Nothing is booked, on purpose. A person picks the conversation up already knowing which of these it is, who is asking and how to reach them.

  • Document translation
  • Website & software localisation
  • Subtitling & transcription
  • How my translation is coming along
  • My deadline has changed
  • Something needs changing or adding
  • A question about the invoice
  • I'm not happy with something

A captured job carries the service, both languages, the material type, roughly how much there is, whether it needs certifying and who is asking for that, the deadline, and contact details. The pair is read back inside the conversation so a mistake is caught while the client is still there.

What you configure.

Your services, your hours and clock for the interpreting diary, and — this one matters most here — the languages you actually work in.

  • Your opening hours

  • Your timezone

  • Your services, their length and their price

  • Your price list

  • The languages you work in

Without opening hours and a timezone, a booking process offers nothing and hands every customer to a person. That is deliberate — an appointment at a time you are shut is worse than no appointment.

The limits

What EzyConn will not do for translation & interpretation.

All three of these processes are published as available with a limit. Not one of them is complete, and this section is why.

EzyConn captures and routes the job. It does not translate or interpret.

  • EzyConn does not translate and does not interpret

    It captures the job and gets it to a person. The linguistic work is done by your linguists, and nothing on this page should be read as the software doing any part of it.

  • No price, ever

    There is no word count, no per-word or per-hour rate, and no quote record anywhere in the product. A figure typed into a chat window would be invented, so the process collects what a person needs in order to quote and says exactly that. Do not reword it so that it implies otherwise.

  • The material cannot be attached

    No step invites a file, and a document uploaded mid-conversation never reaches the process — the conversation simply sits on the question it last asked. The job is described in words instead, which is why the volume question offers ranges rather than a word count.

  • It cannot look a job up

    There is no project or job record for a translation in the product, so no step can read a reference, a status or a delivery date. The chase process establishes who is asking and why, and hands over; it never says where the work has got to. It does not even ask for a job reference, because a reference it cannot check costs the client effort and buys the agency nothing.

  • A deadline change is not agreed, and a complaint is not a case

    The deadline branch records that the client wants one and gets a person on to it — nothing here can tell whether the new date is achievable, and a yes would commit a translator nobody has asked. The complaint branch becomes an ordinary handed-over conversation: there is no complaint or ticket record, nothing ages it, and nothing reports on it.

  • Nothing checks that you cover the pair

    No rule in the product reads a language list. A pair you do not staff is captured exactly as the client typed it — and on the interpreting process, booked — for a person to unpick. A language you have configured is normalised to your own spelling; anything else is recorded verbatim.

  • The interpreting booking reserves your diary, not an interpreter

    This is the sharp edge of the vertical. The assignment is written against the business, not against a linguist — there is no skill or resource model — so two assignments in different languages at the same hour are indistinguishable to it. An agency whose real constraint is interpreter availability rather than diary space should capture the job and have a person confirm the linguist before anything is booked.

  • The pair is not on the assignment itself

    It is in the conversation and on the record of the run, permanently — but a coordinator reading the diary alone sees a two-hour in-person assignment without seeing which language it is in.

  • No translation-management or customer-record connector

    Nothing connects to a translation-management system or a CRM — a captured request is read by a person and re-keyed into whatever you actually run on. Everything that leaves does so through Zapier or your own signed webhook.

  • Certification is recorded, not ruled on

    The process asks who is asking for the certification and writes it down, because a wrong "yes, that will be accepted" can cost somebody a visa appointment. It never says whether a certified document will be accepted by a particular authority.

  • The venue is captured, not checked

    There is no coverage check on interpreting — a phone or video assignment has no address at all — so an agency that must refuse out-of-area in-person work does not get that here.

  • No calendar sync, of any kind

    Not Google Calendar, not Outlook, not Calendly. Availability is worked out only from appointments EzyConn made itself, so a time you blocked out in your own calendar is still offered to a customer.

  • No system connectors

    There is no customer-record, scheduling-system, order or field-service connector in the product. Everything that leaves does so through Zapier or a signed webhook to your own endpoint.

  • The confirmation is an email, never a text message

    No process sends SMS. The confirmation email is best-effort: if the queue behind it is down, a real appointment can be made without the email arriving. A cancellation sends the customer nothing at all — the chat window is their only confirmation.

  • Nothing is paid for in the conversation

    There is no payment step anywhere in a process. No deposit, no card, no voucher, no balance.

  • A service area is a list of postcodes, not a radius

    You give a list of postcodes or a prefix to match on, for one country. A radius is refused outright, and so is covering everywhere.

Every limit these three processes publish

Written by the people who built them, carried onto this page unedited, and shown in full on each process page.

  • No price is given, and none can be.
  • The material itself cannot be attached to the process.
  • Nothing is ordered and nothing is paid for.
  • No money changes hands inside a process.
  • A language the business did not list is CAPTURED, not refused.
  • The team is NAMED, not ASSIGNED.
  • It does NOT say whether a certified document will be accepted.
  • IT CANNOT LOOK THE JOB UP, and that is the honest heart of this entry.
  • It does not ask for a job or quote reference.
  • A DEADLINE CHANGE IS NOT AGREED HERE.
  • A COMPLAINT IS NOT A CASE.
  • No price is given, and none can be — including on the invoice branch.
  • A confirmation EMAIL is sent.
  • No individual member of staff is chosen.
  • Urgency is written onto the appointment for whoever works it.
  • The venue is CAPTURED, not checked.
  • THE LANGUAGE PAIR IS NOT ON THE BOOKING ROW.
  • The DATE comes from the diary, not from a typed date.

Channels

Where your customers already are.

Agencies live in email and in whatever their corporate clients use. All of it reaches the same intake.

  • Email

    Where most quote requests and every invoice question arrive, sorted before a project manager opens the inbox.

  • Your website

    The quote enquiry that would otherwise be a form and a wait. Answers stream in as they are written.

  • Your phone line

    The interpreting booking that comes in by phone because it has to close in one exchange.

    You connect your own Twilio number. Inbound only — EzyConn does not make outbound calls.

  • Microsoft Teams

    Beta

    Where corporate clients already work. Labelled beta because it is.

  • Slack

    Where your coordinators pick up a handed-over conversation.

EzyConn has no CRM, dealer-management, practice-management, EHR, order-management or field-service connector, and it does not sync with Google Calendar, Outlook or Calendly. Availability is worked out from bookings EzyConn made itself. Everything else leaves through Zapier or a webhook.

The product turns on at Starter.

The intake and booking processes, the phone line and custom actions turn on at Starter. The free plan answers questions only. Every plan has a published seat count and a published message allowance — no plan on this site is described as unlimited.

See what each plan includes

Questions

What translation & interpretation businesses ask first.

Does EzyConn translate anything?
No. It captures the job and routes it. Translation, localisation, subtitling and interpreting are all done by your people — the software gathers the specification and gets it in front of them.
Will it quote?
No. There is no word count, no per-word or per-hour rate and no quote record in the product, so a figure would be invented. It collects everything a person needs in order to price the job — the service, both languages, the material type, roughly how much there is, whether it must be certified and who is asking for that, and the deadline — and hands it over with contact details.
Can a client upload the document?
No step invites a file, and a file uploaded during a conversation never reaches the process — the conversation just waits on its last question. The material is described in words, which is why the volume question offers ranges rather than asking for a word count.
Will it check that we cover a language pair?
No. Nothing in the product checks a language against your list. A pair matching one you configured is normalised to your own spelling; anything else is recorded exactly as the client typed it, for a person to read. It never tells a client their pair is unavailable, because it has no way to know.
Does it book a specific interpreter?
No, and this is the limit to weigh hardest. The assignment reserves your diary, not a linguist — there is no skill or resource model — so two assignments in different languages at the same hour look identical to it. If interpreter availability is your real constraint, capture the job and confirm the linguist before booking.
Will it reach our translation-management system?
No. There is no connector to any translation-management system or customer-record system. A captured request is read by a person and re-keyed, or it leaves through Zapier or a signed webhook you wire up yourself.